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    Payment operations for Xero

    Run cleaner, higher-volume Xero payment runs.

    Batchly helps finance teams prepare, control and complete Xero supplier payment runs — from bill selection and supplier credits to bank files, remittances and Xero writeback.

    Explore the productSee who Batchly is for
    21-day trial·No credit card·Connects securely to Xero·Your bank stays in control
    Xero Connected App

    Payment operations for Xero

    Keep Xero. Keep your bank. Fix the payment run between them.

    Batchly gives finance teams one controlled workflow for everything that happens between authorised Xero bills and bank approval — without replacing the accounting system or the bank process you already trust.

    Source of truth

    Xero

    Authorised bills, supplier credits and supplier details stay where your finance team already manages them.

    Payment operations

    Batchly

    Choose what is ready, apply eligible credits, confirm the cash amount and prepare the payment run in one workflow.

    Authorisation

    Your bank

    Upload the supported bank file and approve the payment through the banking process your team already controls.

    Completion

    Xero + suppliers

    Write payments and credits back to Xero, send remittances and retain the completed payment-run history.

    Before the bank file

    Control what gets paid before money leaves the bank.

    Check supplier readiness, plan payment timing, hold or exclude bills that are not ready, and confirm the final cash requirement after eligible credits — before the payment run reaches your bank.

    Supplier readiness · Planned payment dates · Holds and exclusions · Final payable amount

    Explore the full Batchly product

    500

    bills per payment run

    Core base entitlement

    1,000

    bills per payment run

    Plus base entitlement

    2,000

    bills per payment run

    with eligible volume boosts

    5,000

    bills per payment run

    Scale payment runs

    Unlimited users on every planLarger runs do not require Batchly to hold your funds or replace your bank approval process.

    Real customer usage

    Proven at the volumes finance teams actually run.

    Observed customer payment-run volumes — not modelled ROI estimates.

    2,000

    bills in a single payment run

    Observed in real Batchly customer usage

    600–700

    supplier bills processed every week

    RPF Building

    RPF Building reports that Batchly saves hours every week by keeping the payment run together and reconciliation cleaner.

    Credit notes

    Credit notes should be handled in the run, not around it

    In Xero, you’re jumping between bills and credit notes — manually allocating everything one by one.

    Without Batchly

    1

    Find the relevant bills

    Jump between bills and credit notes

    2

    Match credits manually

    Work out which credits should be applied where

    3

    Recalculate the payment

    Adjust the payable total by hand

    4

    Double-check everything

    Confirm what will actually leave the bank

    5

    Explain the run afterwards

    Reconstruct the payment breakdown for others

    More manual work and more checking

    More room for errors across every payment run

    With Batchly

    1

    Select the bills

    Build the payment run in one place

    2

    Apply available credits

    Credits are processed automatically

    3

    Review the net amount

    See the final cash payment upfront

    4

    Complete the payment run

    Generate the bank file and continue

    5

    Record it in Xero

    Payments and credits are written back clearly

    One structured payment run

    The final payable amount is clear before you pay

    Applying multiple credit notes shouldn’t take hours ⏰

    Run your payments with credits already handled.

    A closer look

    See each part of the payment run in detail

    Explore the controls, payment preparation, supplier credits and follow-up that sit inside the broader Batchly workflow.

    Credit allocation

    Apply supplier credits automatically before you pay

    Select the bills you want to pay. Batchly applies available credit notes and calculates any remaining cash amount before you complete the run.

    • No manual credit note matching in Xero
    • See the remaining cash amount upfront
    Bills selected
    Credits applied
    Remaining cash to pay

    Billing

    healthy

    109 bills selected · 5 credit notes available

    Credits applied automatically

    Available credit notes are processed oldest first and applied against the largest selected bills first.

    Apply available credits
    CN1-23421$1,180.00
    CN2-956723$3,250.00
    CN3-12213$2,790.00
    CN4-09231$1,500.00
    CN5-12399022$3,200.00

    Bills selected

    $107,809.90

    109 bills included in this run

    Less credits

    $11,920.00

    5 supplier credit notes applied

    Remaining cash to pay

    $95,889.90

    Net payable before you process the batch

    BAL809

    $132.00

    Selected for payment

    AUTHORISED

    BAL837

    $132.00

    Selected for payment

    AUTHORISED

    BAL864

    $132.00

    Selected for payment

    AUTHORISED

    Bill control

    Put authorised bills on hold until they’re ready to pay

    Place an individual bill on hold in Batchly without changing its authorised status in Xero. It stays visible, but cannot be selected or paid until you release the hold.

    • Prevent disputed or unresolved bills from being paid
    • Keep the bill’s authorised status unchanged in Xero

    Before

    ROB7

    $132.00

    Due: 25/08/2026

    Date: 12/07/2026

    Put bill on hold

    On hold

    ROB7

    $132.00

    Due: 25/08/2026

    Date: 12/07/2026

    On hold
    Held bills remain visible in Batchly, but are blocked from payment selection.
    Gateway
    10 bills | $134,970.00 due
    ✓ Ready
    Tip: Click bills to include them in this payment.
    Due Date ↕ A-Z☐ Select All (10)
    MAN36
    $4,400.00
    Due: 01/12/2025 (Overdue)
    Date: 18/11/2025
    AUTHORISED
    MAN25
    $1,100.00
    Due: 05/12/2025 (Overdue)
    Date: 20/11/2025
    AUTHORISED
    MAN30
    $1,760.00
    Due: 10/12/2025
    Date: 22/11/2025
    AUTHORISED
    MAN46
    $550.00
    Due: 15/12/2025
    Date: 25/11/2025
    AUTHORISED
    Batch Payments

    Handle credits and payments in one simple run

    Batchly calculates the right cash amounts, creates one banking file, and records the completed payments and credit allocations back in Xero.

    • Keep supplier payments and credit notes in one structured run
    • Export one banking file for the cash payments
    • Pay the right amounts and reconcile everything cleanly
    Remittances

    Suppliers get clear, branded remittances every time

    Whether a payment includes cash, credit notes, or both, Batchly creates a clear remittance for each supplier. Send them automatically after payment, or skip and send them later in Batchly — your choice.

    • Covers cash payments and credit note allocations
    • Send automatically or later in Batchly
    • Customise remittances with your business branding
    Remittances Sent
    Payment Run #247
    4
    Suppliers Notified
    $850,594.00
    Total Remitted
    ABC Supplies
    121 bills
    $224,560.00SentView Remittance
    BuildRight Co
    78 bills
    $48,420.00SentView Remittance
    FastParts Ltd
    155 bills
    $322,550.00SentView Remittance
    Metro Services
    250 bills
    $398,064.00SentView Remittance
    4 Sent
    Remittances delivered
    680 Ready
    Payment ready suppliers
    Payment Ready
    680
    Ready for payment & remittance
    Missing Banking
    14
    Cannot process payments
    Missing Email
    10
    Pay OK, no remittance
    Suppliers Needing Attention
    24
    Missing banking details
    ABC Supplies
    23 bills • $42,450.00
    BuildRight Co
    5 bills • $28,930.00
    FastParts Ltd
    45 bills • $125,720.00
    Before you pay

    Catch issues before the run starts

    Batchly surfaces issues like missing bank details or supplier emails before you export a payment — so they're resolved upfront, not after a pay run is sent.

    • Instant visibility into missing bank and email details
    • Identify suppliers who won't receive remittances
    • Priority flags show you exactly what to fix in Xero first

    Custom Xero solutions

    Need something beyond Batchly?

    If the requirement sits outside Batchly, including a supported Scale implementation, we can design and build a custom Xero app, integration, or specialised finance workflow around your business.

    Explore custom Xero solutions

    Common questions

    Frequently Asked Questions

    Everything you need to know about Batchly

    Have a Xero requirement Batchly doesn’t cover? Explore custom Xero solutions or contact us.

    Ready to start?

    Ready for a cleaner Xero payment run?

    Apply credits, see the final amount, and run the payment — all in one flow.