See the hidden cost of manual payment runs
Xero works well for standard accounts payable workflows. The admin burden usually starts when payment runs become larger, supplier credit notes need to be allocated before cash is paid, remittances need to be checked, or a payment file has to be rebuilt after last-minute changes. This calculator gives your team a practical estimate of where that time goes.
Your payment run
Estimated savings
- Estimated hours saved per run4.6 hrs
- Estimated hours saved per month9.7 hrs
- Estimated monthly labour value$435
- Estimated annual labour value$5,220
- Estimated extra batch handling reduced2 extra batches
How we estimate this
- Each extra Xero batch beyond the 200-bill cap adds ~20 minutes of handling.
- Credit note time is estimated from the number of credit notes and the average number of bills each credit is allocated against.
- Each supplier in the run adds ~45 seconds for remittance, email and payment readiness checks.
- Estimated Batchly admin time per run is ~20 minutes end-to-end.
- Payment file rework assumes ~30 minutes when bills need to be reselected, checked, and the file regenerated after changes.
These figures are estimates based on common manual payment run tasks. Your actual savings will depend on your current process, supplier volume and payment workflow.
What this estimates
The calculator estimates labour time across batch handling, supplier credit note allocation, remittance preparation and payment file rework.
Who it is for
It is built for finance and accounts payable teams using Xero who process high-volume supplier payment runs each week, fortnight or month.
Where Batchly helps
Batchly helps prepare structured payment runs, apply supplier credit notes, export supported bank files and send remittances while keeping Xero as the system of record.
Common questions
What does the Xero payment run calculator estimate?
It estimates the time and labour cost involved in preparing Xero payment runs, including batch handling, supplier credit note allocation, remittance work and payment file changes.
Does Batchly replace Xero?
No. Batchly works alongside Xero. Xero remains the system of record, while Batchly helps structure the payment run workflow around it.
Can Batchly help with Xero credit note allocation?
Yes. Batchly helps automate supplier credit note allocation during the payment run so finance teams can see what is covered by credits and what remains payable before cash is sent.
Batchly extends Xero with batch payments, automatic credit note allocation, and supplier readiness checks for high-volume finance teams.