Batch handling
Extra admin when larger Xero payment runs need to be split, checked and brought back together before payment.
Your estimate
See where payment-run time is going
Xero remains your accounting source of truth. This calculator focuses on the manual work that grows around the payment run as volumes, credits and exceptions increase.
Your payment run
Estimated savings
- Estimated hours saved per run4.6 hrs
- Estimated hours saved per month9.7 hrs
- Estimated monthly labour value$435
- Estimated annual labour value$5,220
- Estimated extra batch handling reduced2 extra batches
Suggested Batchly fit
Plus
1,000 bills per payment run included
Your inputs include supplier credit notes, so Plus is the lowest self-serve plan that fits the credit workflow and this bill volume.
This suggestion uses bill volume and supplier-credit input only. Partial payments, selected FX, bank-file requirements or implementation needs can change the right plan.
How we estimate this
- Each extra Xero batch beyond the 200-bill cap adds ~20 minutes of handling.
- Credit note time is estimated from the number of credit notes and the average number of bills each credit is allocated against.
- Each supplier in the run adds ~45 seconds for remittance, email and payment readiness checks.
- Estimated Batchly admin time per run is ~20 minutes end-to-end.
- Payment file rework assumes ~30 minutes when bills need to be reselected, checked, and the file regenerated after changes.
These figures are estimates based on common manual payment run tasks. Your actual savings will depend on your current process, supplier volume and payment workflow.
What this estimates
Where payment-run time disappears.
The estimate follows the repetitive work finance teams take on when supplier payment runs become larger and more complex.
Credit allocation
Time spent opening supplier credits, applying them against bills and confirming the remaining cash amount.
Remittance checks
Supplier-by-supplier effort preparing, sending and checking remittances after the payment run is completed.
Payment-file rework
Time lost when bills change and the bank file must be rebuilt, reviewed and checked again before upload.
Common questions
What the calculator is telling you
What does it estimate?
The time and labour cost involved in batch handling, supplier credit-note allocation, remittance work and payment-file changes.
Does Batchly replace Xero?
No. Xero remains the system of record. Batchly connects the payment-run steps around it and your bank remains where payments are authorised.
Can Batchly handle supplier credits?
Yes. Batchly applies supplier credit notes during the run so the team can see what is covered by credit and what remains payable before cash is processed.