Regular payment cycles
Your team runs weekly, fortnightly, or monthly supplier payment cycles and spends too long selecting the right bills and suppliers.
The problem Batchly solves
When supplier payment runs become too large or complex to manage manually
Xero remains your source of truth, but preparing a larger payment run can mean selecting bills across hundreds of suppliers, checking credit notes manually, confirming changing payment totals, and keeping bank files, remittances, and payment records aligned.
Batchly brings those steps into one controlled workflow. Select authorised bills, apply eligible supplier credits, confirm the final amounts, generate a supported bank file, write payment records back to Xero, and send branded remittances.
Your payments still go through your bank. Batchly improves everything around the payment.
Featured by Xero in New & Noteworthy.
“The USD credit note process is pretty much perfect and will literally save us hours of work.”
Lee, Superior Aviation
The right fit
Built for payment runs that need more control.
The strongest fit is not determined by bill volume alone. It is the amount of payment complexity and manual work your team carries every cycle.
Larger or more complex runs
Payment runs need to be split into smaller batches, managed through workarounds, or repeatedly checked before the bank file can be created.
Credits and supplier readiness
Supplier credit notes affect the final payment and missing bank or remittance details are often discovered too late in the process.
One controlled workflow
You want bank files, Xero writeback, remittances, reporting, and multiple Xero organisations handled through one consistent process.
Payment-run calculator
Not sure how much manual work your payment runs create?
Estimate the time and labour tied up in larger batches, supplier credits, remittance checks and payment-file rework.
When Xero may be enough
A simpler workflow may already be enough.
Batchly should remove meaningful friction. When the current process is already simple and controlled, another system may not add enough value.
Xero already handles it comfortably
Your current supplier payment process is quick, clear, and does not create meaningful manual work for the team.
Your runs are straightforward
You rarely use supplier credit notes and only prepare small, uncomplicated payment runs.
You want a provider to move funds
Batchly keeps payment authorisation within your bank. It is not designed to hold or move money on your behalf.
You do not use Xero
Batchly is purpose-built around Xero bills, supplier records, credit notes, and payment writeback.
How it fits
Where Batchly fits between Xero and your bank
Xero remains your accounting source of truth and your bank remains where payments are authorised. Batchly connects the supplier payment workflow between them.
Step 1
Xero
Your accounting source of truth
- Authorised bills, supplier credits, and supplier records stay in Xero
- Bank and remittance details come from your Xero supplier contacts
- Final payment and credit records are written back here
Step 2
Batchly
Run the supplier payment workflow
- Select bills and check which suppliers are ready to pay
- Apply available credits and confirm the final cash amount
- Generate the supported bank file and branded remittances
Step 3
Your bank and suppliers
Authorise and complete the run
- Upload and approve the payment through your own bank
- Send supplier remittances automatically or later
- Keep the completed payment run aligned with Xero
Keep your bank. Improve the payment workflow around it.
Batchly is not a payment rail and does not replace your bank. It gives finance teams a better way to prepare, review, export, record, and communicate supplier payment runs while retaining their existing banking controls.
Payment platforms
Payment platform
Bank / payment rails
Supplier
- Payments are initiated and managed within the platform
- Transaction or processing fees may apply
- The platform becomes part of the payment authorisation flow
- Best suited to teams wanting a provider to move funds
YOUR BANK STAYS IN CONTROL
Batchly
Batchly
Payment run output
Your bank
- Payments are authorised and released through your own bank
- One workflow for bill selection, credits, bank files, and remittances
- Final cash payment amounts are confirmed before export
- Xero stays the source of truth with payment records written back
Batchly improves the workflow around payment without replacing your bank or Xero.
See whether Batchly fits your payment process
Answer a few quick questions and we’ll help confirm whether Batchly is suited to the way your team runs supplier payments in Xero.