Batchly

    Product

    One controlled Xero payment run, from authorised bills to completion.

    Batchly connects the work between Xero and your existing bank process — preparing the run, applying supplier credits, checking readiness, generating the bank file, sending remittances and keeping Xero aligned.

    Start 21-day trialSee who Batchly is for
    Up to 5,000 bills per runUnlimited usersYour bank stays in controlXero remains the source of truth

    THE PRODUCT, IN DETAIL

    Supplier readiness

    Before you pay

    680 Ready
    Payment Ready680
    Missing Banking14
    Missing Email10
    Suppliers Needing Attention 24
    ABC SuppliesMissing banking details
    Fix in Xero
    BuildRight CoMissing banking details
    Fix in Xero
    FastParts LtdMissing email
    Fix in Xero
    01 Prepare02 Credits03 Pay04 Complete

    01 · PREPARE — SUPPLIER READINESS

    Catch issues before the run starts

    Batchly surfaces issues like missing bank details or supplier emails before you export a payment — so they're resolved upfront, not after a pay run is sent.

    • Instant visibility into missing bank and email details
    • Identify suppliers who won't receive remittances
    • Priority flags show you exactly what to fix in Xero first

    Supplier readiness

    Before you pay

    680 Ready
    Payment Ready680
    Missing Banking14
    Missing Email10
    Suppliers Needing Attention 24
    ABC SuppliesMissing banking details
    Fix in Xero
    BuildRight CoMissing banking details
    Fix in Xero
    FastParts LtdMissing email
    Fix in Xero

    01 · PREPARE — BILL CONTROL

    Put authorised bills on hold until they’re ready to pay

    Place an individual bill on hold in Batchly without changing its authorised status in Xero. It stays visible, but cannot be selected or paid until you release the hold.

    • Prevent disputed or unresolved bills from being paid
    • Keep the bill’s authorised status unchanged in Xero

    Bill control

    One bill. On your terms.

    Before

    ROB7

    $132.00

    Due 25/08/2026

    AUTHORISED
    Put bill on hold

    On hold

    ROB7

    $132.00

    Due 25/08/2026

    AUTHORISED
    On hold
    Bill placed on hold

    Held bills stay visible, but cannot be selected for payment. Authorised status in Xero stays unchanged.

    02 · CREDITS

    Apply supplier credits automatically before you pay

    Select the bills you want to pay. Batchly applies eligible supplier credits and calculates the cash remaining before you complete the run.

    • Apply eligible supplier credits inside the payment run
    • Support partial-cash and credit-only outcomes
    • See the final cash amount before payment

    Credit allocation

    Billing supplier

    109 bills selected · 5 credit notes available

    Bills selected$107,809.90
    Credits applied− $11,920.00
    Remaining cash to pay$95,889.90Credits included

    Available credits processed oldest first and applied against the largest selected bills first.

    03 · BANK PAYMENT

    Prepare the bank payment without replacing your approval process

    Batchly calculates the final cash requirement and prepares one supported bank file. Your team still reviews and authorises the payment through its existing bank process.

    • Review the final cash amount after credits
    • Export one supported bank file for the run
    • Keep payment approval and release inside your bank

    Payment selection

    Gateway

    10 bills / $134,970.00 due

    Ready
    MAN36
    $4,400.00AUTHORISED
    MAN25
    $1,100.00AUTHORISED
    MAN30
    $1,760.00AUTHORISED
    MAN46
    $550.00AUTHORISED
    Selected cash$4,400.00

    Upload, review and authorise the file through your existing bank process.

    04 · COMPLETE — REMITTANCES

    Suppliers get clear, branded remittances every time

    Whether a payment includes cash, credit notes, or both, Batchly creates a clear remittance for each supplier. Send them automatically after payment, or skip and send them later in Batchly — your choice.

    • Covers cash payments and credit note allocations
    • Send automatically or later in Batchly
    • Customise remittances with your business branding

    Remittances Sent

    Payment Run #247

    ABC Supplies$224,560.00Sent
    BuildRight Co$48,420.00Sent
    FastParts Ltd$322,550.00Sent
    Metro Services$398,064.00Sent
    Total remitted$993,594.00
    Successfully delivered

    CAPACITY & SCALE

    Start with the run size you need. Keep the same workflow as volume grows.

    Core and Plus cover standard and credit-aware payment runs, Volume Boosts extend self-serve capacity, and Scale supports runs up to 5,000 bills with guided onboarding and bank-file review.

    500

    Core bills per run

    1,000

    Plus bills per run

    2,000

    with eligible boosts

    5,000

    Scale bills per run

    Unlimited users on every planScale includes guided onboarding, bank-file review and multi-organisation rollout support.

    Go deeper

    Go deeper on the workflows that create the most manual work.

    High-volume payment runs and supplier credit notes are two of the biggest reasons finance teams find Batchly. These detailed guides keep that problem-specific depth separate from the core product story.

    High-volume payment runs

    Xero batch payments

    See how Batchly helps finance teams keep larger Xero supplier payment runs together rather than splitting the work into small batches.

    Explore batch payments

    Supplier credits

    Credit note automation

    See how eligible supplier credits are handled inside the payment run before the final cash amount is prepared for the bank.

    Explore credit notes

    Product FAQ

    Common product questions

    Built for payment runs that have become too manual, too fragmented or too large.

    If Xero already handles your payment cycles comfortably, you may not need Batchly. If the work around the payment is becoming the problem, that is where Batchly is designed to fit.

    See if Batchly fitsBook a demo