Batchly logo

    Payment operations for Xero

    Run cleaner, higher-volume Xero payment runs.

    Batchly helps finance teams prepare, control and complete Xero supplier payment runs — from bill selection and supplier credits to bank files, remittances and Xero writeback.

    Explore the productSee who Batchly is for
    21-day trial·No credit card·Connects securely to Xero·Your bank stays in control
    Xero Connected App

    Payment operations for Xero

    Keep Xero. Keep your bank. Fix the payment run between them.

    Batchly gives finance teams one controlled workflow for everything that happens between authorised Xero bills and bank approval — without replacing the accounting system or the bank process you already trust.

    Source of truth

    Xero

    Authorised bills, supplier credits and supplier details stay where your finance team already manages them.

    Payment operations

    Batchly

    Choose what is ready, apply eligible credits, confirm the cash amount and prepare the payment run in one workflow.

    Authorisation

    Your bank

    Upload the supported bank file and approve the payment through the banking process your team already controls.

    Completion

    Xero + suppliers

    Write payments and credits back to Xero, send remittances and retain the completed payment-run history.

    CONTROL THE PAYMENT RUN

    Decide what’s ready to pay before the run reaches the bank.

    Catch supplier issues, plan payment timing and keep bills or suppliers out of the run until they’re ready.

    Explore the full Batchly product

    PAYMENT RUN

    428 bills selected

    Ready to review

    Supplier readiness

    680 Ready14 need attention

    Planned payment dates

    30 Sep 2026

    Bill hold

    ROB7

    On hold

    Supplier exclusion

    ABC Supplies

    Excluded

    TIME BACK FOR FINANCE TEAMS

    Spend minutes processing the run, not hours working around it.

    Batchly is built to remove repetitive work around high-volume Xero supplier payments — from preparing the run through to Xero writeback.

    Hours back every week

    Reported by finance teams using Batchly

    ~4 min

    Observed Xero processing time for ~2,000 bills

    ~10 min

    Observed Xero processing time for 4,000+ bills

    Observed Batchly production processing times. Xero processing time excludes external bank review and authorisation. Actual time savings depend on your current payment workflow.

    Estimate your time savings

    The difference

    From manual workarounds to one controlled payment run.

    Batchly brings the work around Xero supplier payments into one connected workflow — without replacing Xero or your bank.

    Without Batchly

    1. 1

      Find the bills and suppliers

      Work out what belongs in the run

    2. 2

      Check suppliers and exceptions

      Find missing details and issues manually

    3. 3

      Work out credits and payable amounts

      Recalculate what should actually be paid

    4. 4

      Prepare and double-check the bank payment

      Confirm the final amount before upload

    5. 5

      Rebuild the outcome afterwards

      Update Xero and handle supplier follow-up

    More manual work across every payment run

    More checking, handoffs and reconstruction

    With Batchly

    1. 1

      Select the payment run

      Work across authorised bills in one place

    2. 2

      Resolve readiness issues upfront

      Catch missing bank and remittance details

    3. 3

      Apply eligible credits

      See the final cash requirement before payment

    4. 4

      Prepare one supported bank file

      Keep approval and release inside your bank

    5. 5

      Complete the run

      Write back to Xero and send remittances

    One controlled payment run

    Prepare, pay and complete the run in one connected workflow

    One payment run. Fewer workarounds.

    CUSTOMER RESULTS

    Finance teams are getting hours back from their Xero payment runs.

    From high-volume accounts payable teams to growing finance functions, Batchly is helping customers simplify the work around supplier payment runs.

    Repair Hub

    Verified Xero App Store review

    Batchly has made our payment runs through Xero much more efficient and significantly simplified the overall process.

    Madison Wruck

    Repair Hub · Verified Xero App Store review

    RPF Building logo

    600–700 supplier bills processed every week

    Before Batchly, we had to split everything into multiple batches in Xero. Now everything runs in one clean batch and reconciliation is straightforward. It saves hours every week.

    Jacki

    Accounts Payable Officer · RPF Building

    Superior Aviation logo

    Brilliant! What a time saver!

    Batchly solves a few fundamental flaws in Xero and has massively improved our efficiency and workflow with payables management, especially credit note reconciliation and automation.

    Lee

    ERP and Implementation Consultant · Superior Aviation

    Five Point logo

    Incredible product, even better customer support

    Batchly has been an absolute game changer. They are literally saving us hours of work by streamlining our batch payment process and have made updates to specifically meet our needs.

    Mary

    Finance Manager · Five Point

    See Batchly on the Xero App Store

    CAPACITY & SCALE

    Start with the run size you need. Keep the same workflow as volume grows.

    Core and Plus cover standard and credit-aware payment runs, Volume Boosts extend self-serve capacity, and Scale supports runs up to 5,000 bills with guided onboarding and bank-file review.

    500

    bills per payment run

    Core base entitlement

    1,000

    bills per payment run

    Plus base entitlement

    2,000

    bills per payment run

    with eligible volume boosts

    5,000

    bills per payment run

    Scale payment runs

    Unlimited users on every planLarger runs do not require Batchly to hold your funds or replace your bank approval process.

    Custom Xero solutions

    Need something beyond Batchly?

    If the requirement sits outside Batchly, including a supported Scale implementation, we can design and build a custom Xero app, integration, or specialised finance workflow around your business.

    Explore custom Xero solutions

    Common questions

    Frequently Asked Questions

    Everything you need to know about Batchly

    Have a Xero requirement Batchly doesn’t cover? Explore custom Xero solutions or contact us.

    Ready to start?

    Ready for a cleaner Xero payment run?

    Apply credits, see the final amount, and run the payment — all in one flow.